Room Parent Role & Responsibilities

• Support classroom celebrations using PTO-provided materials and instructions.
• Coordinate volunteers for celebrations using provided sign-up templates.
• Communicate with classroom families about PTO/school updates and volunteer opportunities.
• Coordinate teacher birthday gift sign-up (families purchase gifts individually; no money collected).
• Serve as a liaison between the PTO and classroom families and keep your teacher informed.

Good to know: Room Parents do not plan parties from scratch or purchase supplies—PTO handles the planning and provides what you need.

Room Parents support three grade-level celebrations each year: Halloween, Winter, and Valentine’s Day. The PTO purchases and provides the planned snacks/materials in bulk and distributes them to classrooms.

Your role for each celebration

• Coordinate with your co-Room Parent (if applicable), your grade-level Room Parent team, and the PTO.
• Help distribute PTO-provided snacks and activity materials to your classroom.
• Facilitate the celebration in the classroom with approved volunteers.
• Recruit and communicate with classroom volunteers using provided templates (shared closer to each party).
• Ensure all district and school guidelines for classroom visitors are followed.

Room Parents help coordinate teacher birthday gifts by sharing a sign-up form based on the teacher’s Staff Favorites. Gifts are purchased and delivered individually by families.

• Share the birthday gift sign-up form with classroom families.
• Families who sign up purchase and deliver gifts individually.
• No money is collected by Room Parents or the PTO.

Reminder: Funds collected for classroom celebrations are not used for birthday or holiday gifts.

• Serve as the liaison between the PTO and classroom families.
• Promote PTO and school events as requested.
• Keep your teacher informed about celebration plans, volunteer coordination, and key timelines.

• Collaborate positively with your co-Room Parent (if applicable), teacher, and grade-level Room Parents.
• Attend the Room Parent Kickoff Meeting (details shared each year; recordings are typically available).
• Follow OTE and Blue Valley guidelines related to classroom access, safety, and volunteer conduct.
• Be responsive to PTO emails and deadlines related to Room Parent duties.

• Do not collect, hold, or manage classroom celebration funds.
• Do not coordinate group holiday gifts or collect money for holiday gifts.
• Do not create party plans from scratch—PTO provides the plan, supplies, and guidance.
• Do not have to do everything alone—this is a shared role supported by your grade-level team and PTO.